Saving Snapshots

While Cuelist will always keep the most recent version of your work securely saved on the cloud, you can also record a snapshot of your project at any point when creating and sharing your cues. This snapshot includes all the details about cues, notes, and layers for every page. It also saves the current version of the PDF script at the time of the snapshot creation. It does not include information about collaborators or collaborator permissions.

To save a snapshot or version of your project, go into the menu and click on the History option. At the top of the menu, you can assign a name to your version. It is important to note that all versions will be saved chronologically and grouped by date, so you don’t have to have that information in your name if you don’t want to.

Utilizing Snapshots

As soon as you save the new version, you will see today’s date appear below with an expansion arrow. If you click on the expansion arrow, you will see the name of your saved version appear along with some icons on the right. If you are the project creator, you will see three icons. If you are any other user on a project, you will only see one icon. The icon visible to all users is the Show Version icon. As soon as you click on it, your script will temporarily be restored to the point where you saved the version. 

You will notice that after the name of your project on the top bar on your screen the words ‘Live Edit’ will be replaced by the name of your saved version in red. This is important for two reasons. The first is that any user can reference any version of the project at any point, so to avoid confusion, every user must know what version they are looking at on their screen. The second reason is that you can continue to adjust information in a saved project version as a collaborator or project owner. You might want to do this for a few reasons, but regardless, you must be aware of what version you are changing before making adjustments. For most applications, it is probably best to avoid confusion and use the saved versions merely as reference points and to make your changes on the Live Edit version. 

As mentioned above, if you are the project owner, you will have two other options with every saved version. The first option is to delete the saved version. This will delete the version and all the information stored in it. Once you confirm this change, you cannot undo it. 

The other option is to make the saved version live. This will restore the saved version to the current live version. Doing so will delete your old live version and all the information with it. Be sure you want to do this because there is no way to undo it.

Locking Snapshots

There is an additional feature unique to the project owner that, while not in the History menu, can be used in conjunction with those functions. If you are the project owner, you will notice a toggle switch below the name of your project in the main menu. This switch, for project owners only, is called the Project Lock Switch.

Once you toggle the project lock switch, collaborators will not be able to create or move cues and notes. They also won’t be able to change the title on any previously created cue. Collaborators will, however, still be able to alter the notes inside a cue. The project lock switch works on a version-by-version basis. So the project owner can lock any individual snapshot while leaving the live project unlocked.

Because the project lock switch works on a version-by-version basis, this can be a particularly effective tool in conjunction with the History feature. If the project owner saves a snapshot of the project and locks it, they can work with a script where they feel comfortable knowing the cues can’t change while calling the show. Meanwhile, collaborators can continue to make tweaks and adjustments to the live version. After the performance, users can all return to the live version and discuss any changes with their collaborators. Please see the Work Notes feature for a quick and efficient way to mark changed cues.